Completion & Deadlines

IN DETAIL

The chain runs. You decide at the gates.

Completion chains per deed type.

For every deed type it is set down what has to happen after notarisation. For a property purchase: apply for the priority notice of conveyance (Auflassungsvormerkung), notify the real estate transfer tax, ask the municipality about its right of pre-emption, request the release documents. Every letter sits prepared in the approval view.

Chains are defined with you and released by you
Conditional steps depending on the case, such as the administrator’s consent in condominium sales
The purchase price is declared due only once every precondition is evidenced

First filings · purchase agreement

Priority notice of conveyanceApplied for

Transfer tax notice, tax officeSent

Waiver of pre-emption, municipalityWaiting

Notice that the price is dueGate · 3 of 4 evidenced

The deadline watchdog does not sleep.

Statutory deadlines and your own follow-ups run as a traffic light across all matters: the two weeks for the real estate transfer tax notice, the fourteen days until the entry in the register of deeds, whatever else you have set.

One queue across all matters, sorted by urgency
Overdue, due soon, open: at a glance
The state of a matter gives a dependable answer at any time

Deadlines · all matters

Transfer tax notice · deed 482/2026Due in 9 days

Follow-up with the bank · deed 471/2026Done

Replies find their own matter.

The bank’s consent to cancellation (Löschungsbewilligung), the waiver from the municipality, the tax clearance certificate (Unbedenklichkeitsbescheinigung) from the tax office: the inbox recognises what is coming back, assigns it to the waiting step and moves the chain on.

Matched by file reference, land register entry and parties
Ambiguous post lands in a matching queue, not in the wrong matter
No deadline is moved on quietly: uncertain cases are decided by a person

Inbox · today

Consent to cancellation, VolksbankMatched to deed 482/2026

Letter without a file referenceCheck the match

Only what you release is sent.

Every prepared letter, every application waits in the approval view. You see the recipient, the content and the reason, correct where needed and release. A log holds every decision.

No automatic dispatch, in any case whatsoever
Rejecting with a reason leads to a correction, not into the void
The closing fee note at the end of the chain uses the GNotKG engine

Approval · open

Apply for the transfer of titleWaiting for release

Completion notice to the buyerWaiting for release

QUESTIONS ABOUT THIS MODULE

Answered briefly.

How does NotarFlow know our workflows?

The completion chains are recorded with you during the introduction and released by you. The system does not invent steps; it runs the chain you have confirmed.

Does this work with paper post as well?

Yes. Scanned paper post is read locally and matched just like electronic replies. One central scanning point is enough.

What happens when a reply cannot be matched?

It lands in a matching queue with candidate suggestions. The match is made by your team, not by chance. Only then does the chain move on.